The Boyce Blog

Mac, iPhone, & iPad tips to help YOU get more from your Apple stuff.
If you're looking for answers you've come to the right place.

How to password-protect a Numbers document on your iPhone or iPad

You can password-protect a Numbers document on your iPhone or iPad. No one can open it without the password. This way, if your iPhone or iPhone is unlocked, your document is still protected. It's really easy to do.

(If you know how to do this for a Pages document on your iPhone or iPad you already know how to do it with Numbers.)

With a Numbers document up on your iPhone or iPad, look for the wrench at top right and tap it.

IOS Numbers password protect 01 box

Tap where it says "Set Password"

IOS Numbers password protect 02 box

Give your document a password, enter it a second time, and enter a hint. There's no back-door into a password-protected Numbers document so the hint is essential should you forget the password.

IOS Numbers password protect 03 box

Numbers documents show locked icons when they are password-protected. See below.

IOS Numbers password protect 04 box

When you try to open a password-protected Numbers document on your iPhone or iPad you'll see a message asking you to supply the password. If you can't remember it, try again. If you still can't remember it, try one more time-- the password hint doesn't appear until the third failure.

IOS Numbers password protect 06 box

And that's all there is to it.

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How to password-protect a Numbers 3.5 document on a Mac

Numbers locked doc

Apple's Numbers 3.5 app on the Mac has a nice feature that lets you protect a document with a password. Without the password, the document won't open. You don't need this every day but someday you will, and here's how you do it.

(You do it exactly the same way you do it for a Pages 5.5 document. If you know how to password-protect a document in Pages 5.5 you know how to do it in Numbers 3.5 too.)

First, get your Numbers document up. Go to File and slide down to Set Password...

Numbers5 password 6combined

Next, enter a password, enter it again, and enter a hint. The hint is there in case you forget the password. Warning: I can't get your document open if you forget the password. Give yourself a good hint.

Numbers5 password 3

If you check the box to remember the password in the Keychain you will never have to enter it again, as long as you're logged onto the Mac with the same username and password. That reduces the value of having a password on the document so my advice is to NOT check that box.

That's all there is to it. From then on, whenever someone tries to open that document he'll get a box asking him to enter the password. Even if he's a she. Get it right and the document opens right up. Otherwise, the document remains closed. Don't check that "Remember password in my keychain" this time either.

Numbers5 password 2

That was easy.


Check out my other posts-- there are more than 400. Need more help?

Email me.

But first:

People on the mailing list go to the front of the line.

You might also like my One-Minute Macman blog. It's very brief, comes out daily, and it's written by me.
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How to password-protect a Numbers '09 document on a Mac

Numbers locked document

You can password-protect a Numbers '09 document. That means no one can open the document unless he has the password. This can be very handy if you share your Mac with other members of the family, or if you have roommates who "borrow" your stuff, or if you have a very, very special cat.

You password-protect a Numbers '09 document just like you password-protect a Pages '09 document:

1. Open the Inspector (View menu/Show Inspector)

2. Click on the Document button in the Inspector (top left), then click "Require password to open"

Numbers09 password protect 05b

3. Enter a password, enter it again, and enter a hint. The hint is very important because no one will be able to get you into a password-protected Numbers '09 document if you forget the password.

That's all there is to it! From now on, when you go to open that document, you'll be asked for the password. If you get it right on the first try the document will open right up. I would not recommend saving the password in your keychain because if you do, the system will not ask for the password anymore. That sort of defeats the purpose, doesn't it.

If you don't remember the password just keep trying. The hint shows up on your third try so don't give up after two.

Numbers09 password protect 01

Easy stuff, when you know how.

Check out my other posts-- there are more than 400. Need more help?

Email me.

But first:

People on the mailing list go to the front of the line.

You might also like my One-Minute Macman blog. It's very brief, comes out daily, and it's written by me.
Share with your friends:
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