The Boyce Blog: How to Print Mailing Labels from an iPhone or iPad

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Friday, December 21, 2012

How to Print Mailing Labels from an iPhone or iPad

Avery Templates app

How to Print Mailing Labels from an iPhone or iPad

It's Christmas-card time… and that means it's also "Help! I need to print mailing labels!" time. In the olden days it was easy: you used the Address Book program on your Mac (I wrote about printing mailing labels back in 2010). But what if all you have is an iPhone or an iPad? How do you print mailing labels then?

Actually, it's easier than you might think.

First thing you do is you get the Avery Templates Everywhere app from the App Store. It's free. So far, so good! (If you have trouble finding it in the App Store remember that it is really an iPhone app, so look in the iPhone section of the store. If you're on an iPad you'll be searching the "iPad Only" section by default. Change that at the top of the App Store screen (on your iPad) and you'll find the thing.)

UPDATE November 23rd, 2013: If you're using an iPad, you might want to try the Avery Design & Print app instead. It's a little clumsy but it handles multi-line street addresses, which Templates Everywhere does not.

When you launch the app you'll see this. Choose "Create Project."
IMG_2119

Next you'll see the GIANT list of Avery label templates. Choose the one corresponding to the labels you're going to use. If you just want to play around in advance of getting your labels try the 5160s. Three across, ten down. Standard as can be.
IMG_2120 IMG_2121

Next, you'll see this screen showing you how your labels are going to lay out. You can drag things around here but they start out with something that works fine for me. All you need to do is choose which contacts you want to print. That's what the "Contacts" button is for. So tap that.
IMG_2122

You'll get a message asking whether Avery can access your contacts (that's nice of them, but it's also required by Apple's iOS). Tap OK. Next you'll see your entire list of contacts. Tap the checkbox to the left of the contacts you want labels for.
IMG_2123 IMG_2124

When you're done, tap "Done," and then tap "Preview." You'll notice by the way that the number of contacts chosen is displayed next to the word "Contacts." If you are trying to fill a sheet of labels it's nice to know how many names you've selected.
IMG_2125mailinglabelpreview

If it looks good to you, tap the Share button That's the curvy white arrow at top right. You'll get three choices.
IMG_2127

Save lets you save your project for later revising (or for printing again). I highly recommend saving your project. You'll have to create an Avery account first but that's easy: email address and a password (NOT your regular email password-- just something for Avery). Print lets you print to an AirPrint-enabled printer. AirPrint is sort of new and only works with certain newish printers so you may be out of luck there. Go ahead and try-- you have nothing to lose. Email is your Ace in the Hole because it lets you email your labels as a PDF to someone who DOES have a printer. Here's what it looks like when you tap Email.
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That's all there is to it. Nothing fancy but it works. If you have an extra label you can make one for me.

Christian Boyce
3435 Ocean Park Boulevard #107
Santa Monica, CA 90405

11 comments:

  1. great post and nice information,i like the way you post.

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  2. Hi Christian! What if I want to enter my own information instead of using a contact? I clicked on the fields but it wouldn't let me do anything:(

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    1. Since you probably have your contact info in your own address book maybe you can use that.

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  3. thank you this is very helpful x

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  4. Hi Great post thanks, would be great for Christmas Cards. I have one problem though, I need to print 2 address lines, this app only allows one. I thought I'd edit it when I emailed to myself, but as it's in PDF format, it can't be edited. Any ideas how to get around this please?

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    1. Hmmmm. Yes, a PDF is sort of hard to edit. Not impossible though. The "real" Acrobat can do it. You can get a free trial (I think).

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  5. Thank you, Thank you Thank you!!!!
    Every year I goggle how to print address labels from my ipad and your article is so helpful with the step by step instructions and visuals!!!
    Thanks again!!!

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  6. WOW, Thanks! This is a lot easier than the Apple Help page! The screen shots help clarify what you are explaining. That's important. Very well done.

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    Replies
    1. Glad I could help. Sorry it took so long to write back. I've been a busy bee.

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